Supervised Parent/Child Visitation

Supervised Parent/Child Visitation Services

Creating Safe, Neutral Spaces for Parent-Child Interactions

At Roots on the Road, we provide court-compliant supervised visitation services to ensure a safe, structured, and professional environment for parents and children. Our experienced team follows legal guidelines to facilitate meaningful interactions between parents and their children.

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What is Supervised Visitation?

Supervised visitation provides a structured setting for parents to spend time with their children under the supervision of a trained professional.

Who is this for?

Parents who require court-mandated supervision or wish to ensure a neutral, safe environment for visits.

Why is this important?

Supervised visitation helps maintain healthy parent-child relationships while ensuring safety and compliance with legal requirements.

How It Works

The Process & Requirements

At Roots on the Road, we understand that navigating supervised visitation can feel overwhelming. Our goal is to make this process as smooth as possible while ensuring the safety and well-being of your child. Below is a simple step-by-step guide on how to get started with supervised visitation.

Step 1:

Complete the Intake Forms

To begin the supervised visitation process, you’ll need to complete a few short forms to help us understand your family's needs and comply with court requirements.

✔ Fill out the Parent/Guardian Intake Form (15–20 minutes)
✔ Upload required documents:

Court order or visitation agreement
Valid photo ID

✔ Submit a Child Information Form for each child participating in visits

Include medical needs, behavioral/emotional considerations, and safety concerns
Each child requires a separate submission

Ready to begin? Click here to start your intake process.

Step 2:

Submit the Intake Fee ($150)

A one-time, non-refundable $150 intake fee is required before we can schedule your intake appointment.

We offer multiple payment options for your convenience:

✔ Online Payments – Secure payments through our website
✔ Cashier’s Check or Money Order – Payable to Roots on the Road.
✔ Cash Payments – Accepted in person at our office

This fee must be paid in full before the intake appointment can be scheduled.

Need to Pay the fee? Click here to pay your intake fee.

Step 3:

Schedule Your Intake Appointment

Once we receive your completed forms and payment, our team will contact you within 48 business hours to schedule your intake appointment.

At your appointment, we will:

Review your paperwork and child information
Explain expectations, rules, and logistics
Answer any questions before visitation begins

Step 4:

Begin Visits & Ongoing Reporting

Once your intake is complete and approved, supervised visits can begin based on your court order and our availability.

✔ Visits take place in a neutral, structured setting
✔ A trained supervisor is present at all times
✔ Reports are documented for each visit and may be shared with the court or GAL (if required)

If you need visit reports, please submit a written request.

Next Steps: Begin Your Intake Process

We are here to help make supervised visitation a smooth and structured experience for you and your child. Follow these simple steps to get started:

Step 1: Fill Out the Intake Form & Upload Required Documents

Submit your general intake form with information about yourself and your visitation arrangement.
Required uploads include:

Court order or visitation agreement
Valid photo ID
Other supporting documents (if applicable)

Step 2: Submit a Child Information Form for Each Child

Complete a separate form for each child who will participate in supervised visitation.
This allows us to understand each child's:

Medical conditions
Behavioral or emotional needs
Safety and support requirements

You’ll be prompted to submit a new form for each additional child.

Step 3: Submit Your Intake Fee ($150) Online

A one-time, non-refundable intake fee is required before your appointment can be scheduled.
You can pay online using Wix Payments or PayPal, or bring cash, cashier’s check, or money order in person.

Step 4: Schedule Your Intake Appointment

Once all forms and payment have been received, we will contact you within 48 hours to schedule your appointment.
At this appointment, we will:

Review your intake and child information
Clarify any questions
Discuss expectations and next steps

Start the Intake Process

Fees & Payment Information

At Roots on the Road, we believe in transparent pricing so you can plan ahead for your supervised visitation needs. Below, you will find a detailed breakdown of the costs associated with our services, along with the available payment options.

Supervised Visitation Fees

Intake Fee: $150 (One-time fee, required before scheduling visits)

Visitation Fees:

$75 per hour for 1-2 children

$100 per hour for 3 or more children

Drop-Off/Pick-Up Supervision Fee: $50 per event ($25 per parent)

Therapeutic Visitation Fee: $100 per hour

Court Appearance Fee:

$50 per hour (standard facilitator)

$75 per hour (therapeutic facilitator)

What Does the Intake Fee Cover?

The one-time intake fee of $150 includes:

A required intake meeting to review court orders, documentation, and expectations.
Administrative processing of intake forms and required paperwork.
Establishing a visitation plan tailored to your court orders and family needs.

This fee must be paid in full before the intake appointment can be scheduled.

When Are Payments Due?

Intake Fee: Due before scheduling your intake appointment.
Visitation Fees: Must be paid at the time of the visit.
Outstanding balances over 15 days will result in a temporary suspension of services until the account is paid in full.

All payments must be made prior to or at the time of service.

Accepted Payment Methods

We offer multiple payment options for your convenience:

✔ Online Payments – Secure payment through our online Payment provided or PayPal.

✔ Cashier’s Check or Money Order – Payable to Roots on the Road.
✔ Cash Payments – Accepted in person at the time of the visit.

Financial Assistance & Sliding Scale Options

We understand that supervised visitations can be a financial burden for some families. If you require financial assistance or need to discuss payment plans, please contact us to see if you qualify for any available sliding scale options.

Need Help? Contact Us

If you have any questions regarding fees, payments, or scheduling, feel free to reach out. Call us at (509) 675-1447 or send us and email at office@rootsontheroadwa.com

Once you have reviewed the fees and are ready to proceed, click below to begin your intake process.

Start the Intake Process

Frequently Asked Questions

Answers to Your Most Common Questions About Supervised Visitation

We understand that supervised visitation can bring up many questions. Below are answers to some of the most common inquiries to help you navigate the process with confidence. You can download our full list of policies, rules, and guidelines below.

Intake Fee & Payment Policy

Refund & Cancellation Policy

Visitation Rules & Guidelines

General Questions
Scheduling & Appointments
Visitation Rules & Conduct
Legal & Confidentiality

General Questions

What is supervised visitation?

Supervised visitation allows a non-custodial parent to spend time with their child in a safe, structured, and neutral setting. A trained professional is present to monitor the visit, ensuring the child’s well-being while facilitating healthy interactions.

Who needs supervised visitation?

Supervised visitation may be required in cases where:

The court has ordered supervision due to safety concerns.
A Guardian Ad Litem (GAL) has recommended it.
Parents have agreed to supervised visits as part of a legal custody arrangement.

Scheduling & Appointments

How do I schedule a visit?

To schedule a visit, follow these steps:

Complete the intake forms and submit required documentation.
Attend an intake appointment to review paperwork and discuss visit expectations.
Once approved, schedule visitations based on availability and court orders.

How often can visits occur?

Visit frequency depends on the court order and availability. Parents can request specific days and times, but final scheduling must align with facilitator availability and legal guidelines.

What happens if I need to cancel a visit?

For illness: Notify us at least 24 hours in advance to avoid additional charges.
For other reasons: Notify us at least one week in advance.

Failure to provide notice may result in a $50 penalty fee.

What happens if a parent does not show up for a scheduled visit?

A missed visit without prior notice will be documented and may be reported to the court. Parents who frequently miss visits may face further legal consequences.

Visitation Rules & Conduct

Can I bring gifts for my child during the visit?

Gifts are only allowed for birthdays or court-approved holidays. All gifts must be pre-approved by the facilitator before being given to the child.

Can I bring food or snacks for my child?

Yes, but with some restrictions:

Meals must be nutritious and age-appropriate.
Takeout meals are limited to once per month.
If the visit lasts more than two hours, parents are expected to provide a snack or meal.

Are electronic devices allowed during the visit?

No cell phones, tablets, or recording devices are allowed during supervised visits, unless required for legal or medical reasons.

What if the visiting parent or child is sick?

For the health and safety of all parties, no visits will take place if the child or visiting parent is experiencing:

Fever
Cough, cold, or flu-like symptoms
Stomach illness (nausea, vomiting, diarrhea)

A doctor’s note may be required for repeated missed visits due to illness.

Legal & Confidentiality

Will reports be shared with the court?

Our staff maintains detailed records of all supervised visits. These reports will not be shared with either parent unless:

Requested by a court order.
A Guardian Ad Litem (GAL) or attorney of record formally requests documentation.
A safety or legal concern requires reporting.

Can other family members attend the visit?

Only approved individuals listed in court orders or pre-approved by the custodial parent may attend supervised visits. Requests for additional attendees must be submitted at least 72 hours in advance.

Where do the visits take place?

Visits take place at one of our designated supervised visitation locations in:

Colville, WA
Chewelah, WA
Off-site visitation may be allowed only if specified in court orders.

Need More Help?

If your question wasn’t answered here, we are happy to assist you.

Call us at (509) 675-1447 or send us and email at office@rootsontheroadwa.com

Ready to get started? Click below to complete your intake forms.

Begin the Intake Process

Intake Fee & Payment Policy

Refund & Cancellation Policy

Visitation Rules & Guidelines